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Right-sizing your workplace for hybrid
A quick workplace assessment tool to help you right-size your workspace – plus a practical checklist if you want to go deeper.
Hybrid hasn’t killed the office, but it has really changed it.
Is your office quietly the wrong size?
Often, the problem isn’t simply too much or too little space – it’s the wrong mix of space. Most teams are in two to three days a week. Midweek feels packed, yet large parts of the office sit empty on other days.
If any of this sounds familiar, you’re in the right place:
- Overcrowded Tuesday to Thursday, half-empty Monday and Friday
- The office is noisy, with video calls spilling everywhere
- You’re unsure whether to downsize, reconfigure or hold tight at the next lease event
- The office is one of your biggest fixed costs, but decisions still rely on gut feel
Not sure how much space you need?
Start with our quick office size assessment tool
If you want a fast sense-check, our workplace assessment tool takes just a few minutes.
You’ll answer 18 simple questions covering:
- space utilisation
- work patterns and hybrid attendance
- employee experience
- future growth plans
Based on your responses, the tool gives you a clear indication of whether your office may be:
- oversized
- under pressure
- or simply misconfigured
No sign-up. No spreadsheets. Just a quick, structured way to sense-check your space.
Built for busy leaders.
Who is the right-sizing tool for?
This tool is designed for occupier businesses of 100+ people, especially in:
- Professional services
- Tech, digital and engineering
- Financial and business services
- Recruitment, media and creative
It’s particularly useful for HR, Finance, Ops, Real Estate and Workplace leads asking:
“Do we still need this much space?” or “Is this office really working for us?”
Want to go deeper?
Download the right-sizing checklist
Prefer something you can share around the leadership team? Our checklist gives you a deeper framework.
If you’re planning a lease decision, workplace redesign or leadership discussion, the checklist helps you explore the issue in more detail.
It’s designed to be shared across leadership teams so HR, Finance and Ops can assess the workplace together.
In one short document, you’ll get:
- A structured checklist to test whether your office is the right size – or simply the wrong shape
- Prompts covering culture, utilisation, space mix, cost and risk
- A simple scoring system showing whether you need a light tweak or a deeper review
- Guidance on turning the results into a clear brief for your next workplace move
The right questions, in the right order.
What’s inside the office rightsizing checklist?
1. People and culture
Is the office supporting collaboration, learning and focus – or working against them?
2. Utilisation & attendance
Do your patterns of use really justify your footprint?
3. Space & settings
Do you have the right mix of spaces for how you work now?
Do you have the right mix of spaces for how people work now?
4. Cost & risk
Are you confident you’re paying for space people actually want to use?
5. Numbers & scenarios
The final section helps you line up the basics you’ll need for a robust brief:
- Headcount and growth
- Typical attendance by team
- Peak days vs average days
- Desk ratios and “total seats” across the office
- Simple “what if” scenarios for different hybrid patterns
You don’t need every answer today. The checklist shows where the gaps are – and what to focus on next.
From checklist to clear plan
Turn insight into action
The tool gives you a quick sense-check.
The checklist helps structure a deeper internal discussion.
Once you’ve worked through either, a short conversation with one of our workplace strategists can help you:
- Sense-check whether you’re over-spaced, under-spaced or misconfigured
- Identify the highest-value interventions, from small tweaks to bigger moves
- Explore simple space scenarios aligned to your hybrid model
- Build the evidence you need for confident decision-making
Ready to right-size your office?
Download the right-sizing checklist
Complete it with HR, Finance and Ops – it takes less than an hour.
Or talk to a Workplace Strategist
Share your score and we’ll help you translate it into clear, costed options.
